B2BHR & people ops

AI agent for HR and time tracking (hours, travel, settlements)

Hours, business travel and per diems settled by hand eat a whole week of HR time and cause payroll errors.

Problem

Managing working time in companies with flexible schedules, hourly staff and travelling teams creates enormous information chaos. Verifying hours manually, collecting travel requests, settling per diems and mileage and answering the same employee questions paralyses HR and managers — leading to payroll errors and delays.

Solution

An autonomous AI agent connects your messengers (Slack, WhatsApp, Microsoft Teams) with HR and time systems (Personio, BambooHR, Excel/Airtable). It works as a 24/7 HR assistant and time controller — logging events in real time, verifying non-standard hours, guiding travel procedures and preparing verified data for payroll.

How it works in practice

Time logging and verification

An employee types “Clock in” / “Clock out” in chat. The agent checks location (GPS / IP) or asks for a short task confirmation, then records the exact billable time.

Business travel and expense settlement

An employee writes “I'm travelling to Berlin Tuesday to Thursday”. The agent creates the request, then collects receipt photos on return and calculates per diems, allowances and mileage.

Overtime and night-shift verification

For time outside the schedule the agent asks for a reason or manager approval, categorising hours as base rate, overtime or night premium.

24/7 HR help desk

“How much leave do I have left?”, “When is my sick note due?” — the agent answers from the company knowledge base and the employee profile.

Manager support and threshold alerts

Weekly summaries of approved hours plus alerts on anomalies (missing clock-out, exceeded overtime limits).

What the system does behind the scenes

Processes natural language and context: A conversational interface interprets employee intent without complicated forms.
Automates calculations and expense OCR: Reads receipt photos from trips, assigning amounts to cost categories and currencies.
Syncs HR systems: Writes verified time logs into your time-tracking system or ERP and sends approval notifications.
Monitors labour-law rules: Watches daily and weekly rest periods and correct rates for hourly employees.