B2BOperations & knowledge base

AI agent that turns voice notes into SOPs

Know-how stays in the founder's head, so the team keeps asking the same questions and onboarding drags on.

Problem

Writing process documentation and standard operating procedures takes enormous time. Leaders and owners hold the knowledge in their heads, but never find time to write it down — so employees keep asking the same questions, onboarding drags on and daily operations get messy.

Solution

An AI agent turns a short voice note into a complete, professional operating procedure. You record how something is done on your phone — the agent transcribes it, structures it and saves it in the company knowledge base.

How it works in practice

Step 1 — Record on Telegram

You send a voice note (in the car, between meetings) explaining the process step by step.

Step 2 — Transcription and clean-up

The agent receives the recording and converts speech to text with an advanced speech-to-text model.

Step 3 — SOP structure generation

The AI extracts key steps, intent and context, turning loose speech into a clear procedure with an intro, numbered steps and a checklist.

Step 4 — Saved to the knowledge base (e.g. Notion)

The finished procedure is formatted and filed in the right section of your knowledge base.

Step 5 — Instant confirmation

The agent replies on Telegram with a summary and a direct link to the new document.

What the system does behind the scenes

Saves leadership time: Cuts documentation from tens of minutes to a few seconds of speaking.
Keeps the language sharp: Converts casual speech into structured, professional business writing.
Centralises company knowledge: Organises documentation in Notion, ending scattered files and lost messages.
Notifies in real time: Sends the link back on Telegram so you can share the procedure with the team immediately.